Requisition ID:  15811

Front Office Admin (Village Hotel Sentosa)

Responsibilities

  • Provide administrative support to department leads, including drafting correspondence and coordinating of meetings with departments and vendors.
  • Handle the entire procurement process, which includes obtaining and evaluating quotes, making purchasing decisions and ensuring all outstanding Purchase Orders are resolved promptly.
  • Coordinate with vendors regarding orders, supplies, and the renewal of agreements.
  • Update the monthly budget file and review the rolling forecast with relevant departments.
  • Assist with after-hours guest engagement activities as needed.
  • Plan and facilitate staff engagement activities.
  • Monitor and report on the progress of all projects, including customer experience - related, process redesign, infrastructure, and other assigned projects.
  • Develop, implement, and manage projects, including associated materials.

Requirements

  • Minimum of 2-3 years of experience in a similar position at this level.
  • Demonstrated experience providing administrative support in a fast-paced, multi-task environment.
  • Excellent organizational, interpersonal, and communications skills
  • Ability to handle internal and external contacts at all levels with sensitivity and professionalism.
  • Strong ability to maintain and treat highly confidential information with absolute discretion.
  • Very presentable, with an approachable yet confident personality, demonstrating flexibility and a positive can-do attitude.
  • Highly adaptable, resilient, and able to work under pressure and meet tight deadlines with limited supervision and minimal direction.
  • Maintains high performance standards: ensuring that all work is effectively complete, monitors the progress of work against schedules and departmental requirements, works effectively by using a highly collaborative style