Operations Executive

Responsibilities

• Administer engineering contracts, property licences and regulatory records, ensuring timely renewals and compliance.
• Support departmental budgeting, expenditure tracking, reporting and CAPEX planning activities.
• Coordinate procurement processes, including PR, PO, GR and SA administration, in compliance with company policies.
• Manage vendor master data, SAP administration and procurement documentation to support governance requirements.
• Maintain document control of Engineering SOPs, policies, procedures and compliance records.
• Facilitate compliance reporting, audits, risk assessments, WSH requirements and internal control activities.
• Monitor outsourced labour utilisation, verify timesheets and support billing reconciliation and manpower reporting.
• Provide departmental administrative support, including engineering reports, contract registers, licence records, quarterly newsletter and team engagement activities.
• Conduct stock take administration and maintain inventory records for engineering supplies, uniforms and departmental assets.
• Support regulatory compliance requirements, including Fire Safety Manager administration and maintenance of statutory licence records across all properties.

Requirements

• Diploma in Business Administration or equivalent qualification.

• Familiar with SAP system, document control, compliance and regulatory record management.
• Meticulous, resourceful and well-organised with strong attention to detail.
• Strong communication, interpersonal and coordination skills.