Custom Field 3: 17140

Senior Secretary

Responsibilities

We are seeking a dedicated and highly organized Senior Secretary to the Group CEO to provide comprehensive administrative support.

The ideal candidate will excel in multitasking, possess excellent communication skills, and have a strong attention to detail. This role requires discretion, professionalism, and the ability to handle sensitive information with utmost confidentiality.

Provide secretarial support to the Group CEO by encoding correspondence, reports & documents, handling or screening of incoming calls and random visitors.
Proactively manage and prioritize the Group CEO’s meetings and appointments, ensuring efficient use of time.
Track, coordinate, and schedules appointments, meetings, and events, including registration and travel arrangements as necessary.
Manage overseas travel arrangements, including itinerary planning, accommodation, transportation, and expense reporting.
To maintain and update proper filing systems.
To perform daily dispatch internally and/ or externally as may be required.
To communicate and liaise orally or in writing within and outside the organization, collect information for the Group CEO.
Coordinate with driver and oversee vehicle maintenance to ensure transportation needs are met efficiently and safely.
Perform any other duties assigned by supervisors, carrying them out diligently and professionally.

Requirements

Bachelor's degree/Diploma in a relevant field preferred.
Minimum 5 to 7 years of proven experience as an Executive Assistant or Personal Assistant to senior executives.
Exceptional written and verbal communication skills.
Proficiency in Microsoft Office Suite and other relevant software.
Strong organizational and time management skills.
Ability to handle confidential information with discretion.
Excellent problem-solving and decision-making abilities.
Flexibility to adapt to changing priorities and work under pressure.